Replacement timeline

From allotment letter through cutover

Cities and Advisors run on different clocks. Cycle Steward sits on the PSAP side so leftover, TD-284, and the 90-day pack do not collide.

01
PSAP + Advisor
Allotment
PSC-299 and the current allotment letter. Ceiling for the complete system plus residual-list items.
02
MPA contractor
Quoting
Live MPA quote for CPE. Steward reconciles allotment vs quote and flags extras that are residual-list vs local-fund.
03
PSAP · Stripe
Start pack
$500 city-budget / private-pay. Diagnostic, 90-day portal, credit toward the engagement. Not leftover.
04
PSAP Manager
Item 4 request
You send the pre-approval letter (we draft). Advisor reviews SOW, certs, NTE. Goal: a TD-288 consulting line during replacement.
05
Finance / purchasing
City file
Professional-services PO or agreement. Implementation hours wait on that paper.
06
Vendor PM
Install
Design, install, MAC quotes, acceptance test. Steward sits on the implementation call as owner-rep.
07
PSAP chair + Steward
Cutover
Tabletop, fallback, 240-hour watch. Center still answers 9-1-1. Vendor still owns the switch.
08
PSAP signs
TD-284
Acceptance. Steward starts the 90-day residual clock the same day.
09
Steward + finance
Day 0–90
Consulting invoice plus other leftover quotes (GIS, furniture, chairs, headsets) that fit. Package to the Advisor.
10
PSAP + AP
TD-290
City pays the Steward on reimbursement. TD-290 within 12 months. Cal OES is not your Accounts Payable for this line.

Who sits where

Signs Branch letters, city requisitions, TD-284, TD-290. Names Advisor, finance, vendor PM.

Does not: Run the vendor install.

Vendor file, PO, pay invoices, proof of payment. P-card the Start pack if policy allows.

Does not: Interpret Chapter III.

Allotment, TD-288, residual pre-approval.

Does not: Be the project manager.

SETNA policy and residual list.

Does not: Day-to-day vendor tasking.

System design, install, acceptance test, 5-year maintenance.

Does not: Own the residual clock or renegotiate MPA for us.

PSAP-side cycle, quote hygiene, Friday brief, cutover watch, residual pack.

Does not: Sell CPE, configure the switch, or speak as the Branch.